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Senior Administrator / Office Manager

Senior Administrator / Office Manager

  • Location

    London

  • Sector:

    Building & Infrastructure

  • Job type:

    Contract

  • Salary:

    £16 per hour

  • Contact:

    Joanne Smith

  • Contact email:

    joannes@scantec.co.uk

  • Contact phone:

    +44 (0)151 666 8972

  • Job ref:

    SP/CS/S/VO30408

  • Published:

    5 months ago

  • Duration:

    6 months+

  • Expiry date:

    2021-06-10

  • Start date:

    2021-05-24


SENIOR ADMINISTRATOR / OFFICE MANAGER  (Inside IR35)

Our Client is a UK based Technology and Engineering company, they provide infrastructure solutions to the Transportation, energy and water sectors.

An excellent opportunity has arisen for a Senior Administrator / Office Manager to join them on a contract basis to Manage the on-site office administration for the London office, including coordination of hard and soft facilities management services.

To take full responsibility for the day to day running of the Foster Lane Office to include, but not limited to the following: -

· Preparation and updating of the Office HASEMP
· Liaising with the Group Facilities Manager and Facilities Team to report any maintenance matters, monitoring to ensure remedial work is undertaken promptly and safely
· Maintain maintenance records for the Costain office and building as a whole
· Assisting visiting clients, providing them with the reasonable resources they may need during their visit
· Monitoring and reviewing the performance of facilities service providers
· Ensuring all meeting rooms function correctly and are presented appropriately for meetings, clean, clear of any rubbish and used crockery, stocked with consumables and functioning IT
· Management of all hot desk and meeting room bookings to ensure the efficient use of resources
·Fielding questions raised by hot desk occupiers, assisting them in their use of the office and equipment such as phones and printers, minimising any disruption to permanent desk occupiers
·Enforcement of agreed office occupational protocols / actively consider ways in which improvements could be made
· Conducting office inductions and familiarisation visits
· Management / purchasing of all office supplies to include all stationery and kitchen consumables
· Management of the office kitchen, ensuing it is kept tidy during the day and well stocked
· Management of all incoming and outgoing post during periods when the Pensions Administrator is away from the office or requires assistance in the role
· Liaising with the managing agent, representing Costain, monitoring and providing feedback on the service standards in the wider building, including reception, stairs, air-conditioning and WC facilities
· Organisation of events based around promotion of well-being and team bonding
· Management of first aid and fire warden arrangements

Skills, Knowledge & Experience

Essential (minimum required)
· Secretarial, financial, and organisational skills are essential, as is working in a team
· High educational standards, especially good command of English language, commerce, and IT
· Good communicator who can work on own initiative

Values and Behaviours

Customer Focused
·  You have good relationships built on an understanding of both your internal and external customers and you communicate professionally and competently.

· Open and Honest
· You are open and honest with your manager and team members, and admit and act on your own weaknesses

Safe and Environmentally aware
· You are proactive in creating a positive safety and environmental culture and lead by example

Team player
· You are recognised as an enthusiastic and effective team player by both the local team and the wider Costain team along with external stakeholders. People enjoy working with you

Accountable
·You can be ‘counted on’ to deliver what you say you will do
·You are able to respond where changes are required
·You seek and / or provide support to others in achieving your team’s accountabilities

Improving continuously
·You can give examples of improving processes and your own capabilities; you are open to change and prepared to challenge the status quo

Natural Choice
·You demonstrate good timekeeping, you are hardworking, and prepared to, go the extra mile
·Where applicable you develop your own successors
·Striving for Continuous Improvement

Values and Behaviours
·Customer focus
·Open and Honest
·Safe
·Technical competence
·Aware of the environment and the community
·Innovative

Business Awareness
·Capable of managing and preparing monthly management reports from systems accurately and timeously
·Understanding of basic banking procedures
·Capable in the use of and updating of information databases

Communicating and Influencing
·Confident communicator who is at ease dealing with parties at all levels up to CEO
·First class written and oral communication skills

Computer literate
·Good listener who can solicit information, analyse and present clear concise ideas, solutions and recommendations

Personal effectiveness:
·Able to adapt to needs and requirements of Managers and Team Members efficiently
·Good time management and flexibility
·Good negotiating skills and persuasive to focus senior staff to deliver on time

Mon - Fri
  • 08:00 - 17:00 9hrs


Scantec Personnel Limited is acting as an employment business and an employment agency. For contract or interim roles (and unless otherwise stated), all pay rates stated are on a Limited Company basis. Agency PAYE, Umbrella and CIS (if applicable) engagement models are also available, which will result in a different pay rate than advertised above.

 
 
Due to the high volume of applications Scantec receives it is not always possible to acknowledge every application. Shortlisted applicants will be contacted within 28 days. If you don’t hear from us within 28 days your application has not been shortlisted at this time, to be considered for future vacancies please register with us on our website.