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Quality & Compliance Advisor

  • Location

    London

  • Sector:

    Oil, Gas, & Petrochemical

  • Job type:

    Permanent

  • Salary:

    Competitive

  • Contact:

    Leo Taylor

  • Contact email:

    LeoT@scantec.co.uk

  • Contact phone:

    +44 (0)151 666 8929

  • Job ref:

    082451

  • Published:

    6 days ago

  • Duration:

    n/a

  • Expiry date:

    2019-06-13

  • Start date:

    2019-05-16

Quality & Compliance Advisor

Audits

  • Responsible for managing to companies annual audit plan.
  • Research and development of audit aids to ensure audits undertaken  are conducted in such a way to provide assurance that all internal, external, legal and regulatory requirements are being met.
  • Co-ordinate and undertake internal and external audits.
  • Produce audit metrics, KPIs and reports.
Integrated Management System

  • Assist with induction training for staff on policies, procedures, values and actively promote awareness of the importance of the IMS.
  • Maintain and develop relevant control procedures in accordance with all current and future certification.
  • Co-ordinate with the various departments regarding the IMS, maintaining and adding to certification as required
  • Generation of Key Performance Indicators (KPI’s) ensuring that associated reporting timelines are achieved
  • Tracking and reviewing KPI’s for trends and/or Non-Conformances to monitor the effectiveness of the IMS whilst identifying opportunities for improvement.
  • Assist and input into the annual management review. Analyse trends and identify areas of improvement.
  • Highlight gaps in process and assist in defining new Procedures and Policies to be addressed within the company.
Operations

  • Effective liaison with IT and others for system delivery projects, maintenance and upgrades
  • Ensure activities completed are fully compliant with company policies, procedures and legal requirements, particularly safety.
  • Assist the Q&C Manager and Assurance Director in all matters relating to the Quality & Compliance function.
  • Effective liaison with terminals to build rapport and engage all employees with quality and compliance requirements.
IMS and Document Control

  • Control and distribute documentation & data in accordance with the requirements of company procedures ensuring the content meets company and ISO standard requirements and format
  • Assist in defining the archiving process and ensure compliance to GDPR.
  • Manage stakeholders to ensure a timely review of documentation to ensure current in date procedures are always available.
  • Run reports from Document Management System to produce accurate weekly and monthly metrics for the management team KPIs and to facilitate monthly workload planning.
HSSEQ (Velocity)

  • Actively track to ensure all actions are managed and closed out in a timely manner.
  • Ensure the content of actions uploaded onto the assurance system are SMART to be able to be managed suitably.
  • Produce monthly reports on system usage, action management and compliance to company requirements and KPI’s
  • Provide training on action management and the quality of information to be held within the assurance system in relation to incident management, audits and standalone actions.
   
HSSEQ (General)

  • Work to standards, procedures and work instructions for safety and compliance.
  • Ensure all tasks carried out conform to company policies, procedures and systems.
  • Be responsible, regardless of position, for the health, safety and security of yourself, colleagues and customers in accordance with business and HSSEQ principles.
  • Be individually responsible for bringing to the notice of Line Management any potential hazard to health, safety or the environment of which you know or learn, in order that the hazard can be eliminated or significantly reduced; and for reporting any incidents relating to work activities.

Person Specification

 

 

 

Education, Training and Qualifications

  • ISO9001:2015 Lead Auditor Qualification
 
Previous Experience

  • ISO Standards Awareness
  • Internal and external audit experience
  • Delivering end user and HSSEQ training
  • Demonstrable experience of all aspects of Assurance Systems
  • SharePoint system administration
  • Experienced in procedure writing
 
Skills and Knowledge

  • Organisational Skills
  • Management of Incident Recording Systems
  • Good MS Office skills- including use of excel pivot tables, graphs, power point presentations and advanced word
  • Good understanding of all aspects of quality & compliance
  • Administration and management of Document Control Systems
 


 


 

     

     



Scantec Personnel Limited is acting as an employment business and an employment agency. For contract or interim roles (and unless otherwise stated), all pay rates stated are on a Limited Company basis.

Due to the high volume of applications Scantec receives it is not always possible to acknowledge every application. Shortlisted applicants will be contacted within 28 days. If you don’t hear from us within 28 days your application has not been shortlisted at this time, to be considered for future vacancies please register with us on our website.